Outsourcing Assistant guide
Limit access to interview feedback before sharing a hiring packet
An access check helps a recruiting assistant distribute the right packet without exposing candidate notes to unnecessary viewers.
Set the purpose of the feedback access check
An access check helps a recruiting assistant distribute the right packet without exposing candidate notes to unnecessary viewers. Write down the output and the decision it supports before assigning the queue.
For a Philippines-based shift, include the review window in UTC and the state that must remain unchanged while the owner is offline.
Capture only the evidence the task needs
Record candidate ID, hiring stage, feedback files, intended reviewers, reviewer role, sharing location, access expiry, recruiter, and exception status. Link back to the authoritative system instead of building an uncontrolled copy of the record.
Label facts, reported statements, calculations, and open questions. A blank field is more honest than a confident guess.
Put the authority boundary beside the work
The assistant must not broaden access for convenience, summarise protected information, or resolve a conflict between interviewer accounts.
Tool access allows recruiting assistant to prepare and route the record. It does not transfer the owner's authority to spend, disclose, interpret policy, or make a binding promise.
Walk through one awkward case
A department-wide group appears on an inherited folder. The assistant creates no new share and asks the recruiter to name the required reviewers.
The handoff should state what was observed, what remains uncertain, the safest current state, the person who can decide, and when the answer is needed.
Close the shift cleanly
Use a short status vocabulary: unclaimed, active, waiting, ready for review, approved, superseded, or closed. Every waiting item needs a next actor and review time.
Keep the evidence in the shared system. The next shift should not need private chat or memory to reconstruct why work stopped.
Review the control, not just the speed
Each week, review group memberships, expired access, downloads, and exceptions approved by the recruiter. Look at ordinary work as well as exceptions.
If the same ambiguity returns, ask the owner to approve a dated example. Preserve the old instruction so historical work can still be understood.
Keep planning
Questions people ask
What can the recruiting assistant own?
The recruiting assistant can collect approved evidence, maintain the feedback access check, prepare a bounded next step, and route exceptions.
When should work stop?
The assistant must not broaden access for convenience, summarise protected information, or resolve a conflict between interviewer accounts.
What makes the handoff complete?
The record has a source, current state, open question, named decision owner, and review time.
Reference notes
These links are a starting point for general context. They are not custom legal, tax, hiring, or cybersecurity advice.
- NIST Cybersecurity Framework 2.0: Official governance and risk-management framework used for ownership and control context.
- U.S. Government Publishing Office Style Manual: Primary federal editorial guidance used for clear records and consistent wording.